Transfare Web-based Travel & Subsistence Management

Transfare is a comprehensive employee and travel expense software solution that deals with all aspects of travel and expenses claims and provides online expense tracking.

Key Features:

• Online claim entry
• Online Authorisation
• Automatic Calculation
• Travel expense audit
• Per diem and mileage expense reporting
• Supports expense reports policy enforcement
• Powerful Management Reporting and Analysis
• Integrates with any Financial/Payroll System

Transfare Delivers:

         Massive Savings in Staff Time & Cost

• Claims can be processed in minutes.
• Expenses can be submitted, approved and tracked anytime, anywhere.
• Removes the need for finance department to re-key submission information, saving time and removing error, as all information is captured at source, through the web interface and standard business expense recording forms and employee expense reimbursement forms.
• Provides your employees with self service web access to claims status with full online expense tracking - removing the need to contact finance department.
• Instant email notification to authorising manager when submission has been made
• Typical approval cycle for reimbursing employee expenses reduced from 2-3 weeks to 2-3 days.
• Upon approval, all relevant information is automatically updated to your finance system.
• Ensures the correct payment of mileage rates and reduces disputes.
• Enforces your organisation's expense reports policy, highlighting exceptions as soon as they are submitted.

         Improved Management Support

• Supports strategic policy decisions with access to accurate and up-to-date expense data that can be interrogated through multiple standard and custom reports, e.g. per diem expense reports, yearly expense reports
• Reduces the risk of fraud through standard journey allowances, removes duplicate submissions and highlights irregularities at both departmental and individual levels and facilitates the enforcement of expense reports policy.
• Calculates the real level of business mileage in your organisation by removing mileage variation through standard journey allocations
• Full travel expense audit trail for management and auditors
• Enforces expense policy and promotes regular expense submissions from employees.
• Consolidated expense data can leverage volume discounts from frequently used suppliers e.g. rental car providers

         Full Integration with your Finance System

• Transfare is an off the shelf expense report software system that can seamlessly integrate with your finance system through standard and customisable interfaces using XML.